Many small businesses have under 40 employees and do not employ a person dedicated to the human resources aspect of the business. The owner wears many hats in the company, usually spread between all departments; sales, accounting, customer service, human resources (HR), technical support, and even janitorial! We work with many small business owners who have lost their passion because they have become owned by their business rather than them owning their business. They try to hand off duties to various staff, and we typically see the HR responsibilities given to an office manager, but because the business owner knows they’re no HR expert, the owner keeps close involvement in the HR function, which is a daunting task when you’re wearing so many hats.

 Small businesses outsource HR in many ways and for many reasons, usually varying based on the industry, and the company’s size and needs. Simply stated, there are two ways to outsource HR; outsource it to a third party completely, or hire an HR consultant to train your office manager (or yourself) on maintaining a legally compliant, efficient, and excellent HR function. By outsourcing their HR function, a small business can ensure they are compliant with the law and run their business with peace of mind. Keeping up with the ever-changing requirements is a full-time job in itself, especially at the rate the government changes things (we know)! Many business owners can't tell you what acronyms like ADA, FMLA, EEO, and others mean, let alone how they affect their business. Outsourcing HR allows the business owner to regain their passion, and reconnect to their purpose by focusing on the parts of the business they love; the reason they got into business in the first place!

 The Society for Human Resource Management (SHRM) conducted a survey of hundreds of companies and found that 26% of them outsource to save money. But while outsourcing can affect your bottom line positively, it also affects the culture of your business. 23% of businesses outsource to focus on strategy -- handing off the nuts and bolts work to the people who are best at it. Additionally, 22% of companies said they outsource to improve compliance -- because a smart business owner knows the things he or she doesn't know can hurt them!

The top 10 outsourced HR tasks are:

1. Recruiting Assistance  
2. Background Checks
3. Workplace Policy Handbooks
4. HR Procedure Implementation
5. Staff Training & Development  
6. Management Training & Development
7. Employee Terminations
8. Personnel File Audits
9. Workplace/Employee Surveys
10. HR Compliance Audits & Training

To determine if HR outsourcing will work for you and what firm will work best for you, you need to first figure out what your needs are. Where are your frustrations when it comes to the employment cycle? What tasks would you love to hand off? Then determine their areas of expertise. Can they help you with your needs? Not all HR consultants may have the skill set you seek and need. Next, you need to compare the price of hiring an HR consultant to the return on investment (ROI). Many times, we help businesses become more efficient and create a more accountable workforce which reduces employee issues and typically lowers the amount of overtime needed, i.e. HUGE savings. Not to mention, that businesses are at risk for large fines and lawsuits if they leave themselves exposed. Many times, we see the investment pay off the first week we work with a client by uncovering and correcting unnecessary risk!

The question becomes, Why aren't you outsourcing your HR function?

We invite you to check out our 12-month outsourcing packages here, but we also have an "al a carte" option as well. As always you can email us with questions at [email protected].  

A Personal Note from Kandi Mensing

Kandi here. I just returned from spending 7 days in New York City. What an amazing week! If you’re anything like me, you sometimes need a break from business and reality. Since I was spending 3 days in Stamford, CT (just an hour outside of NYC), for business, I decided to extend my stay and take some time for me, to reenergize myself, reconnect to my purpose, and I did just that. Rather than staying in a hotel, I chose to sublet a Manhattan apartment and so I got to experience the city as a real New Yorker! What a fast-paced city, but I was surprised by how friendly and helpful New Yorkers are. The movies make them out to be stiff and rude, and my experience was nothing like that.

I spent 3 days with the most incredible entrepreneurs from around the world. We have created strong friendships in the last year of working together, but our time together last week provided me with some lessons, I’d like to share with you. I hope they serve you in some way.

Too often, we entrepreneurs run ourselves ragged in our businesses. We are pulled constantly from one thing to the next. We need to actively find focus. It’s important to find focus by delegating to your team, creating well-trained staff, respecting your time, schedule, and calendar, and outsourcing the activities that are a drain on your business (accounting, cleaning, billing, website work, marketing, public relations, and human resources just to name a few). Your time is your responsibility, and it’s your duty to ensure that you are not overwhelmed so that you can "show up" in a big way for your business.

We entrepreneurs are also very hard on ourselves. We often don’t take the time to celebrate our small or large successes. Instead, we move on to the next goal, the next project. We set strict, sometimes unrealistic goals and deadlines and when we are unsuccessful at meeting them, it takes a hit on our confidence, which prevents us from moving forward the next time, or causes frustration. Take time every day to celebrate your accomplishments for that day. Implement a system to track goals you set (no matter how small) and whether you met them. I constantly amaze myself at what I accomplish every quarter because I establish goals, and track them. It creates confidence, which I believe breeds success.

Make time for the things that matter most. Work smarter, not harder. We sometimes equate being busy with being successful and that is so far from the truth! It’s not about doing everything right, it’s about doing the right things. Be strategic and focused rather than busy. There’s no point working on things that don’t give you results. Your business needs you to be focused and energized, and if you’re stressed and overwhelmed, you will not show up for your business and your business will suffer as a result. Work more strategically. Work less hours by ensuring your time is respected, uninterrupted, and work on the strategic, most important things in your business.

I could go on all day but I wanted to share with you the lessons that spoke to me the most, the issues that I find are a common denominator in the businesses of our clients. Entrepreneurship is a full contact sport, but we are the coaches building the teams, training the teams, leading the teams, and creating the legacy. When we have strategies, and we show up energized in our business, there’s only one option: WINNING!

Take the time to remember the sacrifice your Veteran employees and families of Veterans have made around holidays such as Memorial Day or Veteran's Day. These days are a very difficult time for those that have lost a Veteran close to them. A simple 'thank you' goes a long way. How do you honor Veterans in your workplace?

Do you have a wall of Veteran plaques honoring their service? Do you give them an extra day off around holidays such as Memorial Day or Veteran's Day? 

by: Dan Cozzi

Quality: Providing only excellent products and services delivered by a phenomenal team.

What is quality? What is Excellence? Both of these questions seek answers relative to the eye of the beholder. The American Society for Quality even holds that quality is defined from many different perspectives, but in the end quality is what the customer thinks of a product or service before buying it, upon receiving it, and after using it. An excellence mindset steers towards quality.

We are often asked, “What is excellence?” Our initial answer is always, “You know it when you experience it.” If you are unsatisfied with this answer, then let’s turn the question around, “What is excellence to you and are you committed to achieving it?” When poised with the challenge of thinking about whether or not you are striving to be excellent, you're probably realizing that you already have a feeling for what excellence is.

For us at Elite HR Team, excellence is defining our best version and committing to achieving it by planning and taking the necessary actions to ensure we accomplish our mission to protect and support small businesses. Leaders committed to excellence plan how to obtain quality through excellence. This is crucial to maximizing company and organizational performance.

The best version must include the customer's needs and/or experience, and that is the tricky part. Balancing financial factors against the ideal customer experience is difficult indeed. That is why we include our phenomenal team as we think about quality. We recommend that any business do the same, and in fact, collaboration is a critical part of your strategic planning process.

If you feel as though you’re not on a journey towards excellence or that quality is one of your values, but you have yet to find it, then we have concrete ways to help you get there. The first step is Strategic Thinking and you can learn more about it by downloading our most recent white paper on the topic.

If you feel as though you have failed to implement quality systems, then our Elite HR Business School is for you. It offers many concrete tools and methods that support and create a culture of excellence for your business.

Start your journey to Quality and Excellence through SCI-Ence and Elite HR Business School. Share your approach to quality in the comments below.

Human Resources encompasses more than just listening to employees complain or distributing information about benefits. It is actually the nerve center of the company, communicating vital information and performing integral processes that keep the business running.

 On the most basic level, HR is involved in recruiting, hiring, morale, employee assistance and counseling, benefits, compensation, training, discipline, firing—just about anything that involves employees and their working lives. There are some general areas that characterize most HR responsibilities, which include:

• Compliance—Keeping track of state and federal employment law and requirements, and keeping managers and supervisors informed of what they need to do
• Employee and labor relations—Equal employment opportunity compliance, dispute resolution, union efforts, negotiations and arbitration, employee communications
• Staffing—Forecasting, recruitment and selection, hiring, orientation, retention, performance management, discipline and termination
• Performance—Helping supervisors assess an employee's specific and overall performance, and documenting performance accurately
• Benefits—Health insurance, workers' compensation plans, pension, profit-sharing, and 401(k) plans, other retirement benefits, work and family programs, vacations, leaves of absence
• Compensation—Wage and salary programs, job classifications, performance appraisals, salary surveys, incentive and bonus programs
• Training and development—Management training, supervisory and nonsupervisory training, skills-based training, team-building, career development, organizational development
• Planning—Strategic planning, restructuring, mergers and acquisitions, succession planning
• Recordkeeping—Maintaining accurate records to help prove your compliance with government recordkeeping and reporting requirements, as well as to defend your decisions on such matters as hiring, discipline, and compensation

With all of these different hats to wear, owners of small business and office managers may find it difficult juggling compliant human resources function on top of their other demanding tasks. Not to mention that most of the people in smal businesses who are thrown into the HR role don't have an HR background and are unaware what regulations they're subject to. It is important to establish HR function for three critical reasons:

1. To avoid costly lawsuits and government fines. Your money is your money! You want to use profits to invest in your company and your employees, and to provide yourself with an income. But if you aren’t doing things the right way, the government can fine you—the I-9 form alone carries fines from $100 to $16,000 per violation. Disgruntled employees may look for reasons to sue. It only takes one lawsuit to negatively affect your bottom line. The average defense costs for wrongful termination are $85,000 with the average settlement $500,000. Read more about non-compliance here.
2. To establish best practices. We don’t just recommend implementing HR structure as an option that might help you or busy work for rainy days. We know through experience that establishing your HR function will make your company run smoothly. Your employees will be able to work more efficiently because they know what’s expected of them, and you’ll be able to measure your successes with certainty because you have processes in place.
3. To make your company great. We know you strive for excellence. You want to be successful, and you want your businesses to be a coveted workplace. Paying attention to human resources can help your business run more efficiently and be more profitable.

Once you’ve decided to audit your files, your processes, and your procedures, there are a few ways to go about it. You can try to learn about it yourself and find the best way through trial and error. You can hire a human resources specialist to run your HR function for you. You can outsource your HR responsibilities (much like many companies use a payroll service), or you can learn to do it yourself through our Elite HR Business School™. Obviously, if you have the growth and the capital to support a full-time HR representative, congratulations! You’re doing well! But with the average salary for an HR professional in the St. Louis area at over $100,000, before benefits, we’ve found that many small businesses prefer our retainer packages, all of which come with Elite HR Business School™. This program is self-paced, guiding you through establishing a legally compliant and excellent HR function, from hiring to firing. The seven modules are chock full of videos, Solution Slicks, forms, and checklists.

Compliance doesn't have to be a struggle or a headache. Learn from the experts and apply their knowledge to your business. The peace of mind you gain will be priceless!

By Jodi Tahsler

Communication is the number one thing that will improve morale, employee retention, and create an overall happy work environment. But sometimes your employees don't want to come to you with problems. Perhaps they think it will jeopardize their job, maybe they don't think you're approachable, maybe they don't think there's a solution to their dissatisfaction at work, or they've come to you with concerns before that haven't been addressed. Sometimes you have to focus in on the things they don't say in order to effectively start a line of communication. Unhappy employees waste company time and resources, costing your company thousands each year. Here are seven signs that your employees are unhappy in their work roles:   

1.     Turnover. The most blatant sign that employees are unhappy with their jobs is if they leave. Some industries are notorious for their turnover rates, especially minimum wage positions, but if you notice an increase in turnover, or if employees start leaving at a certain time or from a certain department, there may be internal issues fueling their decision.

2.     HR Complaints, Petty Problems. Unhappiness in their job can cause employees to find fault with minor issues around the company. If they’re making a point to repeatedly complain about trivial matters, there's probably a larger issue. Question them to further to get to the heart of the problem.

3.     Absenteeism. An employee who starts missing work – arriving late or leaving early – may be frustrated and just not want to come in, or they may be using the time to go on interviews.

4.     Poor Productivity. Even if the employee is present, if their productivity declines it can be a sign that they’re unhappy and not willing to put in an effort to their daily tasks.

5.     Discipline Problems. Some people are unwilling to quit a job, or are hoping to collect unemployment, so they may push the decision to terminate into your court. If you start having discipline problems with an employee who previously had no issues, it may be a department issue, or they may just not be making an effort.

6.     Attitude. Keeping yourself plugged in to your workers will allow you to see if they have a shift in attitude. Sullenness, anger, or boredom may be signs of disengagement.

7.     Time Stealing. If you monitor your technology, seeing a rise in websites like Monster or Career Builder, or outgoing calls may be a sign that employees are using work resources to job search.

What can you do about it?

• If you want to find out what your employees are thinking, consider conducting a Retention Survey. Retention surveys allow employees to offer their honest feed back in an anonymous way, which gives you insight into their true feelings. Retention surveys are customized to each business, and Elite HR Team™ provides a comprehensive executive report with suggestions for improvement. These are best done by a third party, because employees don't trust that their company will keep the information confidential. Click here for more information.
• Use a program such as StrengthsFinder in connection with creating job descriptions. This solution is two-fold. First, StrengthsFinder will analyze each member of your team, based on a few pages of reading and a short, multiple-choice quiz. When your employees understand their strengths, they can work smarter, not harder. As they analyze their best assets, your job descriptions should be updated to reflect the tasks they are best suited for. Sometimes an unhappy employee is merely frustrated by their role, because it doesn't maximize their strengths. Job descriptions also ensure that employees know what is expected of them.
• If you haven't evaluated your benefits packages lately, now might be a good time. There are a slew of additional free or low cost benefits that you can offer to incentivize staff without breaking the bank. Along with the benefits you provide, you should also create a benefits statement that shows each employee exactly how much the company is investing in them. Retention surveys also often ask if employees are happy with their benefits package, and what benefits they would like to see.
• You may also consider a wellness program. Wellness programs can focus on many aspects, from weight loss to smoking cessation, to stress management. When employees are healthy, they are more likely to be happy and to have the energy to take on the challenges presented to them.
• Finally, talk to your employees! Touch base with them daily. Make a point to ask about their lives and respond with genuine interest. Because you have opened the doors of communication, employees will be more likely to come to you when problems arise.

All of these solutions bolster communication, which fosters a healthy work environment. You want your employees to feel like they are part of your team, working toward something bigger, and that their efforts are appreciated. Happy employees will be more productive and stay with your company longer, giving you a greater return on your investment. Make these small changes to invest in your employees today.

by: Dan Cozzi

At Elite HR Team, respect is a value that requires constant attention. For us, respect is expecting personal and professional interactions to show consideration for the other and always respecting others and ourselves in our interactions and choice of words. 

We strive constantly to embody respect by listening to the needs of our clients and prospective clients by developing and offering solutions when we can, but also referring out when the problem is not an area that we have the expertise to solve. 

Respect is intimately related to the achieving results portion of our company vision. Just as we recognize that you want to focus on the parts of your business that you love, while we focus on the human resources aspects, we have partnered with businesses in various industries, such as payroll, accounting, IT, attorneys, CPAs, etc., because they deal with the financial or technical sides of your business. No matter what your needs, if there are areas that need improvement, come to us! We will either help, or point you in the right direction. After, all we respect your time, and if we can save time searching for the right support system, we will!

Our team is on your team, because when small businesses are successful we are successful. That's how we show respect. 

We've shared why we feel respect is key to our vision for our future, please share how or if respect plays a role in your company, team, or work group. Watch the video below and make sure to leave your comments! We look forward to learning from you!

As the below info-graphic illustrates, harassment & discrimination is a very serious issues for businesses, and can be very costly. Businesses should avoid discrimination by training their employees and managers on appropriate workplace behavior. Attorneys suggest that workplaces have at least a bi-annual session of Sexual Harassment & Diversity Awareness Training and then also have every new-hire go through this training. It has been proven that businesses who conduct this training regularly are given a break in litigation because they're able to prove that they do not condone discrimination and harassment in the workplace, but rather take preventative measures to avoid this behavior in the workplace. 

Learn more about our Sexual Harassment & Diversity Awareness Training here.

We have 3 options for you when it comes to this training. 

1. We can come on-site and conduct this training for you and it includes the training presentation, handouts, and quizzes. 

2. We have online capabilities where your employees can watch a training video remotely. The handouts are populated on the page below the training and they are prompted to complete the quiz online as well.

3. You can purchase our DIY training kit and conduct the training yourself. The disc includes the PowerPoint training, the movie, the handouts, the quizzes, and the answer key.  

We also offer this training quarterly for you to send your new-hires to, if you so desire. 

Learn more about our Sexual Harassment & Diversity Awareness Training here.

Group Interviews Explained Have you ever been in or conducted a group interview? Group interviews involve having an interview with a range of 5-15 candidates at the same time. The interview can be conducted by asking the same question to the whole group and allowing each individual to answer among the group. Or, the group may also be divided into subgroups for group activities and assignments. Group interviews can save an employer a lot of time in the interview process. For example, a manager is more likely to have time for a 1-hour group interview with 10 people but making time for 10 one hour interviews may not be possible. Group interviews can aid in identifying those candidates with leadership skills as they stand out in the crowd and take the lead in the group. 

Group interviews are a great idea for certain types of positions, but for other positions should not be utilized. A group interview should not be conducted for mid-level management positions or higher. Upper management is an integral part of any company. It's important that their interview time is spent one-on-one to really get to know them. Plus, it can be perceived by the applicant as demeaning and degrading for an executive to be interviewed in this way. Let's be honest, it is difficult to find good managers. You want to spend one-on-one time with them for your own sake and for the sake of showing them respect in the recruiting process. Group interviews are a great tool for lower level positions, to entry-level management positions. These positions often have a lot more applicants than management positions, so you can really maximize your interview time with group interviews. Plus, as mentioned above, you can see what applicants show strength, confidence, and leadership. 

Would you consider a group interview situation? What roles would you put through a group interview? Leave your comment below. 

By: Dan Cozzi

Veracity is one of our core values at Elite HR Team. We define Veracity as, "extending permission to embrace unique qualities and serve genuinely."

Passion means to have a strong, almost uncontrollable emotion about something.  Where do such emotions come from?  They aren't logical, but they are tied to something deep within us; extremely personal.  One of the great philosophers in western history, Thomas Aquinas, held that temperance binds our passions.  In the realm of morality and justice temperance protects society, but the absence of it can turn an individual into a sociopath.  However, when related to the health of your workforce, encouraging certain passions is a goal of the highest order.  Passionate people greatly engage in the things they are passionate about, and here is where veracity is important. 

Companies that don't embrace veracity find it difficult to promote passionate workforces. Without it managers, executives and company leaders risk tempering their worker's passion for their work. Think about it, how passionate can someone be where her/his unique qualities are suppressed in an effort to force compliance to tasks and exercises which are counter to their strengths or individuality. 

At Elite HR team, we embrace veracity as one of our values to avoid tempering our team members’ passion for their work.  In whatever we are working on, for our clients or for our business goals, we give ourselves and our partners permission to embrace their unique qualities and strengths and live them in their work. These unique qualities determine our strengths which we welcome and encourage to strengthen our team and yours.

We've shared why we feel veracity is key to our vision for our future, please share how or if veracity plays a role in your company, team, or work group.  We look forward to learning from you! Comment below or join the conversation on our Facebook page.

You can also watch our video about Veracity where Dan interviews Kandi on Elite HR Team's core Value Veracity here: